V.O.I.C.E CONSENT INFORMATION

Dear Parent/Guardian:

In an effort to continuously serve members during the Club closure, Boys & Girls Clubs of Greater Holland is providing virtual programming for Club members, through which Club staff will facilitate program activities through online platforms. BGCH will use software, tools and applications provided by third parties that members, parents/guardians and/or staff will access via the Internet and use for purposes of communication and programming. These platforms include Zoom Video Conferencing and Myfuture.net, and Youtube. 

This letter seeks consent for your child to utilize the software platforms for distance-based, virtual Club program purposes. The Zoom platform security and privacy features can be found here: https://zoom.us/security and at https://zoom.us/privacy. Please be aware that each application collects different information about its users and has its own privacy terms and conditions to which members must adhere. Please review these carefully before registering your member.

We will use the online applications for the following program activities:

• We will use the Zoom software platform for group video chats, sharing projects, and program discussions in the chat.
• MyFuture and Youtube will be used for your child to participate in fun activities such as DIY Projects, Healthy Habits, and computer science.

Our commitment to keeping the young people we serve safe is always our number one priority. Boys & Girls Clubs of Greater Holland will actively monitor member activity on Zoom, Youtube, and MyFuture and will make every effort to protect member information by, among other things, maintaining control of, and access to, the data collected; prohibiting re-disclosure of member information; limiting the purposes for which the online platforms may use member information; ensuring there is no advertising and that no member information is collected for commercial purposes.

Please read the statement below to continue and consent to your child’s participation in VOICE.

If you have any questions, please feel free to contact me.

Kayli Kendall 

Site Lead/Virtual Programming Coordinator 

ktrusty@bgch.org 

Parental/Guardian Consent 

I voluntarily submit my child for registration as a member at BGCH. I will hold harmless BGCH from any claim by me or my child or any entity on behalf of myself or my child arising out of my child’s participation in the program. I assume responsibility for my child’s physical condition and capability to perform under the program.

In order to participate in virtual Club programming, you will need to provide the following:

• Your child must have access to a computer, tablet, smartphone, or a School District assigned Chromebook or iPad, including access to the internet. If you do not have internet Comcast is currently offering free internet to those who need it.
• Authorize the unrestricted use by BGCH photographs, video, works and art and identity in various BGCH website and collateral material, as well as miscellaneous print publications and other media outlets.